end a business email in English

Ways to Start and End a Business Email in English

FIND OUT THE BEST WAYS TO START AND END YOUR BUSINESS EMAILS IN ENGLISH

How you start and end an email in English will depend on the level of familiarity you have with the person you are writing to and whether this is a formal or informal email you are writing.  Indeed, the way you begin or end a business email in English should take into account your working relationship with this person. Have you worked together before? Have you already established rapport? Would you even say you are “colleagues” even if you have only communicated digitally? Or is this a situation where you have never met this person but are trying to build up a business relationship? Further, is this a perfect stranger you are writing to and don’t even know their name?

Each of these scenarios will influence how you begin and end a business email in English. Below, find 3 scenarios. The first is how to start a business email when you know the person. The second is when you don’t know the person but you do know their name and finally, the last one is when you have no idea what the person’s name is.

How to start and end a business email in English

I. Start a business Email when you know the person (for example a contact in another country named Timothy with whom you have been corresponding or working but you are not necessarily buddies) in any of the following ways:

  • Dear Timothy,
  • Good Morning Timothy,
  • Timothy,
  • Hi Timothy
  • Good day Timothy
  • Hello Timothy

End a business Email when you know the person (for example a contact in another country named Timothy with whom you have been corresponding or working but you are not necessarily buddies) in any of the following ways:

  • Best regards
  • Best wishes
  • Regards
  • Best
  • Kind regards
  • Take care

 

 

II. Start a business Email when you don’t know the person but you do know the person’s name – which happens to be Mary Smith – in any of the following ways:

  • Dear Ms Smith,
  • Mrs Smith,
  • Dear Ms M. Smith

End a business Email when you don’t know the person but you do know the person’s name in any of the following ways:

  • Sincerely
  • Very truly yours (especially good for lawyers)
  • Yours faithfully
  • Sincerely yours
  • With kind regards

III. Start a business  email when you don’t know the person and you don’t know the person’s name in any of the following ways:

  • Dear Sir/Madame
  • To Whom it may concern,
  • Madame,
  • Messieurs,
  • Gentlemen,
  • Dear All

End a business email when you don’t know the person and you don’t know the person’s name in any of the following ways:

  • Kind regards
  • Sincerely
  • Yours sincerely
  • Yours faithfully

Click link for the ABCs of Writing Business Emails in English

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